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Private search, tags and favourites

Find files inside an unlocked vault using names, tags and categories. Keep favourites close and organize files into encrypted folders.

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A private collection should still be easy to use. Search, folders, individual tags and favourites help you find what you saved, while staying inside the one vault you have unlocked. Other vaults do not become searchable just because this one is open.

Search after unlocking

Open the search action to search the current vault’s decrypted file information and filter by its tags or categories. This is an in-vault search, not a search across every vault or an OCR search inside document contents.

Folders and individual tags

Group files into folders with encrypted names and hierarchy. Add each tag with Enter or Return, then save. Tags can describe a file in several ways without changing its contents or creating another copy.

A dedicated favourites view

Mark files as favourites and open the vault’s Favourites tab to bring them together. Folder membership, tags and favourite status are left out of shared snapshot metadata, so recipients do not inherit your private organization.

Build an organization system you can maintain

Use folders for a primary location, tags for overlapping subjects and favourites for items you open often. A lease can live in a Home folder and carry both Housing and Insurance tags without duplicating the document. Adding a favourite changes how you find an item, not which vault owns it or who can unlock it.

Name files for retrieval without promising content search

Search works with names, tags and categories after the vault is unlocked. It does not recognize text inside scanned pages, transcribe a video or search every vault on the phone. Rename a document to a useful title or add a consistent tag when importing it. If automatic import naming is enabled for privacy, tags become especially helpful for finding randomly named files later.

Example: find a record while keeping the rest of the collection closed

Keep travel documents in their own vault and tag booking confirmations with the same trip label. Unlock that vault, open the search action and choose the tag, then use Favourites for the documents needed repeatedly. In list view, filenames, types, sizes and dates help distinguish similar copies; the grid emphasizes media previews. Locking clears the visible search session.

Practical checklist

  • Enter or Return creates each tag; save the tags when finished.
  • Use short, consistent tags instead of adding every possible keyword to every item.
  • Remember that folders, tags and favourite flags are omitted from shared snapshots.

Frequently asked questions

Can I search inside a PDF or photograph?

The current vault search uses file information such as names and tags, not OCR or full document contents. Give important scans a meaningful filename or tag so you can locate them without depending on recognized text.

Do tags or favourites reveal another vault?

Search and organization belong to the vault currently unlocked. Another vault’s files and names do not join those results. When the session locks, decrypted file information and the active search state are cleared.

Do recipients inherit my folders or tags?

Shared snapshots omit source folder membership, tags and favourite status. Filenames and file contents are still available after the recipient decrypts the share, so rename or prepare the selected copy if its visible name reveals more than intended.

Keep exploring

Put this into practice in your vault

Choose the settings that fit your files, and keep a recovery plan before you rely on a single device.

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